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Frequently Asked Questions

What types of events can the museum be rented for?

The museum is available for private seated dinners, cocktail receptions, theatre-style presentations, weddings and rehearsal dinners, anniversary celebrations, and similar corporate and social events. Learn more about Wedding & Private events or Corporate & Non-Profit events.

 

Are any events not allowed to be held at the museum?

The museum’s facilities are not available for multi-day events, fundraisers of any kind, political or religious events, ticketed events, public events or performances, art exhibitions, events for minors or events where minors will be in attendance and alcohol served.

 

How can I see the spaces that are available for rent?

The rentals department is available to provide in-person tours of the museum’s event spaces Monday through Friday from 9 AM to 6 PM, and on weekends when events are being hosted. Please contact us to tell us more about your event and  schedule a date and time for your visit.

 

What are the rental fees?

Rental fees vary depending on the group size and spaces used. Please contact us to enquire about rates for your special event.

 

What does rental of the museum include?

The rental fees include a museum event liaison to oversee load-in and load-out of your vendors only; museum security; a coat check room and coat check equipment (attendant not included); and two to three complimentary education studios that may be used as a band green room, staff room, or storage area the evening of your event.

 

Where can guests park?

There are several parking garages near the museum, including the Civic Center Parking Garage across the street. See a map of nearby parking.

 

Availability, Reservations & Hours

How can I check availability or place a hold on a potential date?

Please contact us to check availability of your preferred event date. If a date is available, you may place your name to hold the date. You will be required to give your full name and contact information.  Holds are valid for 60 days, after which your hold can be cancelled without notice.

 

What if there is a hold on the date I am interested in?

The calendaring system can place three holds on any given date. If you are interested in a date with one or two tentative holds, you can be placed as the second or third.

 

May I challenge a client with a hold on a date I am interested in?

In order to challenge a hold, you must provide a non-refundable deposit and complete a client contact form. Once our department has received your check and contact form, we will contact the holding parties to let them know they have 2 business days to either book the date or forfeit their hold. By challenging a hold you are committing to going to contract for that specific date. If you cancel your hold after successfully challenging another client, you will forfeit your deposit.

 

What if my hold is challenged by another party?

If a challenge is executed on your hold our department will provide notice via phone and email. You will have 2 business days to either book the date by providing your non-refundable deposit and client contact form, or forfeit your hold.

 

How do move forward with booking an available date?

A signed agreement and non-refundable deposit are required to secure an available event date.  A certificate of insurance is required along with the rental fee a minimum of 30 days before the event date.

 

What are the standard times for an after hours event at the museum?

The Asian Art Museum is available for Weddings & Private events from 6:30 PM to 12 AM.  For Corporate & Non-profit events the museum is available from 6:30 PM to 10:30 PM.

 

Can I extend my end time past 12 AM for a wedding or 10:30 PM for a corporate event?  If so, what is the latest end time?

Yes, you may extend your event past the standard contract time for an additional per hour fee.  The latest end time extension is 2 AM.  All guests must be off premises by the contracted event end time.

 

How early can my caterer, florist, or other vendor access the museum for set-up?

Caterers and event vendors may begin arriving on premises at 2 PM to unload and stage their equipment in the museum’s loading dock and lower level. Access to and set-up of event spaces cannot begin until 5:15 PM once the museum has been cleared and closed to public.

 

What if my guests arrive early?

The museum will not open doors to your guests until your contracted event start time. Please advise your guests to come to the museum at the specified time.

 

Is the Asian Art Museum available for daytime events?

The museum is available for daytime event from 10 AM – 4 PM only.  Please contact us to inquire about availability and available space.

 

Catering & Other Vendors

What is the policy for using outside caterers at the Asian Art Museum?

The museum has a list of nine approved caterers who can provide food and beverage service for your event. Clients must select one of the nine caterers. Outside caterers are not permitted nor is there an option to pay a fee to permit a caterer outside of the museum’s approved list.

 

What are the restrictions with regard to decorations, music and entertainment at the Asian Art Museum?

Please contact us to receive a comprehensive rental event packet detailing the museum’s guidelines and restrictions regarding decorations, music, entertainment, and optional museum services.

 

What is the policy for delivery of event supplies? (i.e. collateral, party favors, signage, escort cards, etc.)

The museum does not accept any deliveries or shipments. All party décor or event collateral must be brought onsite by your vendors the day of the event.

 

Does the museum provide any event supplies, tables or chairs, food and beverage and/or decor?

No, the museum does not provide any equipment or supplies for events. All tables, chairs, decor, flowers, food and beverage must be secured directly by the client.  Please see our approved caterers list to speak to our caterers about providing all aforementioned items for your event.


Photo: Alison Yin Photography

The Asian Art Museum was the most beautiful place we could have ever imagined getting married.

from Wedding Wire

Photo: Samuel Lippke Studios